Office Coordinator (f/m/x)

HEY THERE!

We are Mercedes-Benz.io. Our mission is to ignite and build the digital solutions for Mercedes-Benz by forming a tribe of digital enthusiasts that drive Mercedes-Benz digital future.

We don’t care about your shoes, as long as you are wearing the right attitude. At Mercedes-Benz.io we walk the talk and make things happen. We do not digitize for the sake of being digital but for a better tomorrow for our customers. That’s not our job; it’s our passion. Therefore, we love to reflect and challenge everything – the status quo, Mercedes-Benz, and ourselves. We share the same beliefs and stand up for each other and this is why we hire unique people to join our Tribe of digital enthusiasts.

As an Office Coordinator, you will be a key member of our global General Office Partner team and lead workplace experience for our Portugal-based employees. You will be working closely with multiple teams, locally and globally, and be the point person for anything Braga office related. You will contribute to nurturing our culture of inclusiveness and be at the center of the Portugal-based employees' experience.

IN THIS ROLE YOU WILL

• Be the point person for anything Braga workplace experience-related
• Oversee the workplace experience budget by ensuring accurate and timely updates, continuously evaluating spending, and monitoring trends
• Manage all office supply inventory and restocking
• Liaise with building maintenance and cleaning services, evaluate performance quality, and arrange repairs and projects as necessary
• Welcome office visitors and handle incoming and outgoing mail and deliveries
• Manage contract and price negotiations with office vendors and service providers together with Purchasing and Legal teams
• Ensure smooth new hire onboarding, inclusive of managing the initial desk, equipment, and access card setup as well as running the first day Braga offices onboarding session
• Document and keep up to date on any workplace experience-related processes or projects
• Collaborate with our IT team on all office equipment and security-related items
• Partner with our global general office partner and communications team to organize events and activities
• Plan and carry out office+virtual experience events such as happy hours, breakfasts and various celebrations
• Editing Policy & guidelines, proofing, formatting, and communication
• Ensuring that safety regulations are planned, respected and implemented throughout all facilities.
• Checking and taking care of overall office condition with focus on cleanliness and functionality
• Assure Travel Management flow

TO SUCCEED YOU NEED

• 3+ years of office-related work experience, preferably in a tech startup
• Strong spoken and writing skills in English, Full conversational fluency in Portuguese
• Strong communication skills
• Attention to detail, strong problem-solving, collaboration, and organizational skills
• Can-do and no-task-is-too-small attitude
• A passion for taking the initiative and follow through to get things done
• Excellent verbal, written, and interpersonal communication skills
• Outstanding time management skills, ability to multi-task and prioritize work
• Experience organizing onsite or offsite events
• Being a people’s person

YOU WILL BE HAPPY WITH

• No top-down hierarchy. We trust in your self-organization
• Colleagues that are as smart, supportive, hardworking, and driven as you are
• An amazing open-minded and informal culture with the backup of a giant company like Mercedes-Benz
• MacBook Pro or Dell – your choice!, monitor and noise-cancelling headphones
• Internal mentorship program
• Flexible working hours
• Feel good actions
• Brand Connection Perks
• And much more cool stuff …

THIS IS WHAT OUR PROCESS LOOKS LIKE

1. Screening call with our recruiter to get to know your motivation & experience 
2. Interview with the team
3. Final Interview
4. Offer 

WHAT YOU'LL NEED TO KNOW ABOUT US

Mercedes-Benz.io develops software and technology for the digital platforms of Mercedes-Benz. Our main products are the Mercedes-Benz Website worldwide, the e-commerce platform, digital services and aftersales solutions.

We have a fantastic team with people from all over the world. We encourage frequent collaboration and pairing across disciplines. English is the main working language.

Mercedes-Benz.io is an equal opportunities employer. We believe that diverse experiences and a broad collective perspective lead to a better company culture and better products.

Interested in engaging with a continuously evolving company to work hard, play hard and party hard? If so, please send your resumé (in English and PDF).